QuickBooks Enterprise is a powerful accounting solution tailored for growing businesses. It is well-known for its advanced features like inventory management, reporting, and the ability to handle complex financial tasks. However, as businesses increasingly transition to remote work, many users wonder, "Can I access QuickBooks Enterprise online?"
The short answer is yes, but it requires understanding the specific options available. This article will explore the possibilities, benefits, and steps involved in accessing QuickBooks Enterprise online.
1.
Understanding QuickBooks Enterprise
QuickBooks Enterprise is an on-premise software designed for mid-sized to large businesses. Its robust features include:
- Advanced inventory tracking
- Customizable reporting tools
- User roles and permissions
- Handling large volumes of transactions
While it is traditionally installed on desktop systems or local servers, there are several ways to make it accessible online.
2.
Options to Access QuickBooks Enterprise Online
Option 1: QuickBooks Enterprise with Hosting
QuickBooks Enterprise offers a hosted solution through Intuit-authorized hosting providers. This option enables users to access the software and its data from anywhere via a secure cloud server.
- Key Features of QuickBooks Enterprise with Hosting:
- Anywhere Access: Work remotely or on the go using any internet-enabled device.
- Real-Time Collaboration: Multiple users can access the same data in real-time, improving team efficiency.
- Secure Environment: Data is stored on secure servers with advanced encryption and backup capabilities.
- Steps to Get QuickBooks Enterprise Hosted:
- Choose an Intuit-authorized hosting provider.
- Purchase a hosting plan based on your requirements.
- The provider will set up your QuickBooks Enterprise on their servers.
- Access the software using a remote desktop application or web browser.
Option 2: Remote Desktop Access
Another way to access QuickBooks Enterprise online is by using remote desktop tools. Software like Microsoft Remote Desktop, TeamViewer, or LogMeIn allows you to connect to a computer where QuickBooks Enterprise is installed.
- Pros of Remote Desktop Access:
- Cost-effective compared to hosting solutions.
- Simple to set up if you already have QuickBooks installed on a system.
- Cons:
- Relies on the host computer being powered on and connected to the internet.
- Less secure compared to dedicated hosting solutions.
Option 3: Virtual Private Network (VPN)
If your business uses a local server to host QuickBooks Enterprise, you can use a VPN to securely connect to the server from remote locations.
- Advantages of VPN Access:
- Ensures a secure connection between your device and the server.
- No additional hosting fees.
- Disadvantages:
- Setup and maintenance require technical expertise.
- Performance may depend on the quality of the VPN service.
Option 4: Migrating to QuickBooks Online Advanced
If accessing QuickBooks Enterprise online is a critical requirement, consider migrating to QuickBooks Online Advanced, which is a cloud-native solution.
- Benefits of QuickBooks Online Advanced:
- Built-in online access with no need for additional hosting or remote desktop tools.
- Regular updates and enhancements without manual installations.
However, QuickBooks Online Advanced lacks some features available in Enterprise, such as advanced inventory tracking. Ensure your business needs align with what the online version offers before making the switch.
3.
Benefits of Accessing QuickBooks Enterprise Online
Accessing QuickBooks Enterprise online provides several advantages:
a) Remote Work Flexibility
With online access, users can manage finances, generate reports, and handle transactions from anywhere, making it ideal for businesses with remote teams.
b) Enhanced Collaboration
Hosting or online access allows multiple users to work on the same data simultaneously, eliminating delays and improving efficiency.
c) Data Security
Authorized hosting providers and VPN solutions offer robust security measures, ensuring that sensitive financial data remains protected from cyber threats.
d) Reduced IT Overhead
Hosting services handle software updates, backups, and server maintenance, reducing the burden on your IT team.
e) Scalability
As your business grows, online access solutions can easily scale to accommodate more users and larger data volumes.
4.
- Considerations for Accessing QuickBooks Enterprise Online
Before choosing an online access method, consider the following:
Cost
- Hosting solutions may involve monthly or yearly subscription fees.
- Remote desktop tools and VPNs are often cheaper but may require additional IT infrastructure.
Features and Performance
- Ensure that the online solution supports all the features of QuickBooks Enterprise you rely on.
- Performance can vary based on your internet speed and the hosting provider’s server quality.
Security
- Opt for solutions with advanced security protocols, such as encryption and multi-factor authentication.
Ease of Use
- Hosting solutions are often more user-friendly, while VPNs and remote desktop tools may require technical expertise.
5.
How to Set Up QuickBooks Enterprise Hosting
If you decide to use hosting for online access, follow these steps:
Step 1: Choose a Hosting Provider
Select an Intuit-authorized hosting provider that meets your business needs and budget.
Step 2: Configure User Access
Work with the provider to set up user roles, permissions, and access levels.
Step 3: Migrate Data
The provider will assist in transferring your QuickBooks Enterprise data to their cloud servers.
Step 4: Train Your Team
Provide training to your team on how to access and use QuickBooks Enterprise through the hosting platform.
6.
FAQs About Accessing QuickBooks Enterprise Online
Q1: Can I use QuickBooks Enterprise on a mobile device?
Yes, if you’re using a hosted solution or remote desktop tool, you can access QuickBooks Enterprise from smartphones or tablets.
Q2: Is QuickBooks Enterprise with hosting secure?
Yes, authorized hosting providers implement robust security measures, including encryption, firewalls, and regular backups.
Q3: How much does QuickBooks Enterprise hosting cost?
The cost varies depending on the provider and the number of users but typically ranges from $50 to $150 per user per month.
Q4: Can I switch from QuickBooks Enterprise to QuickBooks Online?
Yes, but the migration process requires careful planning to ensure that all your data and features are properly transferred.
Q5: Do I need a fast internet connection for QuickBooks Enterprise online access?
A stable and high-speed internet connection is recommended for optimal performance, especially when using hosting or remote desktop solutions.
Conclusion
While QuickBooks Enterprise is traditionally desktop-based, there are multiple ways to access it online, enabling businesses to enjoy its advanced features from anywhere. Whether you choose hosting, remote desktop tools, VPNs, or migrate to QuickBooks Online, the right solution depends on your business needs, budget, and technical expertise.
By adopting online access, businesses can boost productivity, improve collaboration, and ensure data security, making QuickBooks Enterprise a versatile solution for modern accounting challenges.
For more guidance on setting up QuickBooks Enterprise for online access, contact our experts at +1-855-216-3133. We're here to help you streamline your accounting processes and achieve your business goals.
